Planning & Preparation:
- Offer guidance on current styles, trends, wedding etiquette and theme development.
- Create and maintain personalized wedding budget.
- Assist with layout/floor plan, décor and program
- Keep track of wedding checklist and complete tasks accordingly.
- Develop extensive detail plan of event dates, times, style, theme & colors.
- Assistance in sourcing all stationary (including: save the date, invitations, programs, menu & signage)
- Secure hotel room block
- Point of contact for all vendors from contract signing
- Assist and ensure client with checklist of items to provide prior to event.
- Direct and coordinate wedding rehearsal (2 hours)
Vendor Selection & Coordination:
- Assist in selection, scheduling and booking of all necessary vendors, and attend (3) in-person vendor meetings with you.
- Request, negotiate and review vendor contracts.
- Collect all vendor liability insurances for venue.
- Assistance with catering menu and beverage selections.
- Review & proof banquet event order provided by catering manager.
- Assist in ordering favors, linens and rental equipment and décor.
- Venue walk-through meeting to review and meeting with on-site representative to discuss layout, event setup and floor plan diagram.
- Develop detailed event schedule and distribute to all vendors and venue 10 days prior to event.
Day of Service:
- Supervise and manage your wedding day from start to finish!
- Confirm bridal suite/accommodations.
- Coordinate and assist in setup of ceremony and reception.
- Setup important items such as seating cards, table numbers, guest book, gift/card table, toasting flutes, cake knife, ceremony items and any other specific details for your wedding.
- Manage delivery and setups of all vendors & act as main point of contact for all vendors the day of.
- Ensure tables are organized and arranged as designated including centerpieces, decorations and venue layout is setup as directed.
- Assist with distribution and pinning of all corsages, boutonnieres and flower baskets.
- Oversee your wedding day is transcending in schedule as written on the timeline.
- Assist Officiant and orchestrate ceremony by lining up and guiding wedding party for processional.
- Greet, assist, and direct guests to ensure smooth transition of events, give information as needed.
- Act as liaison with caterer to ensure timing of appetizers and meal service.
- Work in synergy with DJ to ensure smooth transition of reception activities including Grand Entrance, First Dance, Toast, Dinner, Cake Cutting, Bouquet Toss, Grand Exit etc.
- Work behind the scenes and closely with all vendors throughout the wedding (music, catering, photographer, videographer, photo booth, venue manager)
- Provide Valley Girl Events wedding day emergency kit.
- Distribute final payments to vendors (envelopes to be provided prior to event).
- Gather all keepsake items at end of reception
Pricing starts at $2500